Introduction to Word XP

Module 8

 

There are two basic types of graphics that you can use to enhance your Microsoft Word documents: drawing objects and pictures. Drawing objects include AutoShapes, curves, lines, and WordArt drawing objects. These objects are part of your Word document. Use the Drawing toolbar to change and enhance these objects with colors, patterns, borders, and other effects. Pictures are graphics that were created from another file. They include bitmaps, scanned pictures and photographs, and clip art.

*      Inserting clip art 

*      Inserting a picture or clip art from a folder

*      Wrapping Text  

*      Using the picture toolbar to modify clip art and pictures

*      Using the Drawing toolbar: creating lines and arrows

*      Using the Drawing toolbar: creating shapes 

*      Using the Drawing toolbar: creating a text box 

*      Using the Drawing toolbar: creating WordArt

 Inserting clip art 

Activity 1:  Inserting clip art

1. Open Word to a new blank document. Save this document as "Assignment One". You will have to submit this document by email at the end of this module.

2. Insert a picture from clipart. From the Insert menu, choose Picture. Then click on Clip Art. The ClipArt Task Pane appears.

3. Search through the available clipart by typing Halloween in the Search text window and then clicking the Search button. Results are displayed. To insert ClipArt click on your selection, point to the clip you want and click on the down arrow. In the pop-up menu, choose Insert.

4. Close the Task Pane. The clip is inserted on your page.

 

 

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Inserting a picture or clip art from a folder 

Activity 2: Inserting a picture or clip art from a folder 

1. Download the following picture: " pumpkins.jpg ". (Right click and choose Save Target As...) Save this picture into your My Documents folder.

2. Open Assignment One if necessary and place the cursor (Insertion Point) a couple of lines underneath the clipart you inserted earlier.

3. From the Insert menu, choose Picture, then From File.

4. Click the Down Arrow in the Look in... window and select the My Documents folder.

5. Double click on pumpkins.jpg. The picture is then inserted into your document.

6. Save your document.

By default, Word embeds pictures in a document (the  picture becomes a part of the document, thus increasing the file size of the document). You can reduce the size of your document by linking a picture. In the Insert Picture dialog box (Insert menu, From File submenu), click the picture, click the arrow to the right of the Insert button, and then click Link to File. While you can't edit the picture, you can see it in your document and print it when you print the document.

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Wrapping Text

Activity 3: Wrapping Text

1. For this activity, you need to type the following text into your document. (Place the cursor a couple of lines beneath the picture you just inserted and type):

An Irish legend tells of Jack, a lazy but shrewd farmer who uses a cross to trap the Devil, then refuses to free him unless the Devil agrees never to let Jack into Hell. The Devil agrees. When Jack dies, he fails to gain admission to heaven and is barred from entering hell. He is then left wandering the Earth. In need of light, Jack carves out one of his turnips, puts a candle inside it, and begins endlessly wandering the Earth for a resting place. He is known as "Jack of the Lantern," or Jack-o'-Lantern.

There are variations on the legend, some of which include:

  • The Devil mockingly tosses a coal from the fires of Hell at Jack, which Jack then places in the turnip.
  • Jack tricks/traps the Devil a variety of ways, including placing a key or other item in the Devil's pocket while the Devil is suspended in the air, plucking an apple from a tree, or carving a cross into the bark of a tree the Devil is in. Some versions include a "wise and good man" or even God helping Jack to prevail over the Devil.
  • Different versions of Jack's bargain with the Devil. In some variations, the deal is only a temporary bargain, but the Devil, embarrassed and vengeful, refuses Jack entry after Jack dies.
  • Jack is considered a greedy man and is not allowed into either Heaven or Hell, without any mention of the Devil.

Despite the colorful legends, the term jack-o'-lantern originally meant a night watchman, or man with a lantern, with the earliest known use in the mid-17th century; and later, meaning an ignis fatuus or will-o'-the-wisp. The names "Jacky Lantern" and "Jack the Lantern" persist in the oral tradition in Newfoundland, referring to the will-o'-the-wisp type phenomena, rather than the carved pumpkin jack-o'-lantern. 

-source: Wikipedia, the free encyclopedia

2. When you are through typing and formatting (Bookman Old Style, font size 12, font color orange)  the text, your document should spread over two pages (depending on the size of the clipart you inserted earlier). Save your work!

3. Select the clipart you inserted (click once to select).

4. From the Format menu, choose Picture. When the Format Picture dialogue box appears, click on the Layout tab and select Square. Click OK. Now do the same with the picture (pumpkins.jpg).

5. You now should be able to click and drag the images into the text that you typed. Your document should look something like the picture below: 

 

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Using the picture toolbar to modify clip art and pictures

Activity 4: Using the picture toolbar to modify clip art and pictures

1. Click on an image and the Picture toolbar appears. If it doesn't, Right click and choose "Show Picture toolbar" from the pop-up menu. Practice formatting the picture with the various buttons.

2. To re-size an image, 

  • Select the image you want to resize.
  • Drag a sizing handle until the object is the size you want

 3. Re-size the pumpkin picture, then use the picture toolbar to add more contrast and brightness.

 4. Make sure the pumpkin picture is still selected and click on the Wrapping button. Choose "Behind Text". Resize the picture to make it fill almost the entire page. Finally, under the Image Control button, choose "Washout".

5. Save your work. It should look similar to the example below.

 

To crop or trim portions of a picture

  1. Select the picture you want to crop.
  2. On the Picture toolbar, click Crop .
  3. Position the cropping tool over a sizing handle and drag.

 

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Using the Drawing toolbar: creating lines and arrows

Activity 5: Using the Drawing toolbar: creating lines and arrows

1. Use the Drawing toolbar to draw a line:

  • Click on the Line tool button (click and release) to pick up the Line tool.
  • Move the mouse pointer (it now looks like a + symbol) onto your document, click and drag to draw the object.

·         Notice the Sizing handles (white boxes) on either end. You may click and hold either one to rotate the line around the other, or click and drag to resize the line. By clicking between the sizing handles, you get the Move symbol (4-direction arrow). When you get this you may move the object by dragging.

·         Re-position the line, click on Line Style (from the Drawing toolbar), choose a 6pt. triple line, then click on Line Color (from the Drawing toolbar) and choose an orange color. Copy and paste this line to create dividers between each paragraph in your document. Save your work!

  

 

The Drawing toolbar allows you to draw predetermined shapes, lines, arrows, rectangles, ovals, and free forms. You can also create text boxes, insert ClipArt and WordArt.

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Using the Drawing toolbar: creating shapes 

Activity 6: Using the Drawing toolbar: creating shapes 

1. Use the Drawing toolbar to draw an AutoShape:

·         Click on the AutoShapes button (click and release) to open the menu, then choose Basic Shapes. Click on the Lightning bolt to pick up the drawing tool.

·         Draw a lightning bolt by clicking and dragging. Resize it and use the Fill Color button (paint can) to choose a yellow color. Finally drag it on top of the clipart at the beginning of the document. Save your work!

 

 

To insert text in an AutoShape

  1. Select the AutoShape or text box.
  2. To add text for the first time, right-click any shape — except a line or freeform — click Add Text on the shortcut menu, and then type the text.

To add text to existing text, right-click any shape — except a line or freeform — click Edit Text on the shortcut menu, and then type the text.

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Using the Drawing toolbar: creating a text box 

Activity 7: Using the Drawing toolbar: creating a text box

1. Use the Drawing toolbar to draw an Text Box:

  • Click on the Text Box button (click and release) to pick up the Text Box tool

·         Draw a text box by clicking and dragging

·         Type the following: "This is the story of how Jack-O-Lanterns first got their names!"

·         Format the font to size 20 and then resize the text box to look something like the picture below.

·         Finally, Right click on the text box and choose Format Text Box from the menu. Click on the Layout tab and choose Square for text wrapping. You may also change the text box fill color and line color from the Colors and Lines tab. Click and drag the text box into the upper right hand corner of your document. Save your work!

 

How to create linked text boxes 

If you anticipate a lot of editorial or formatting changes to your text, it is recommended that you keep a copy of the text in a separate location. Make your changes before you copy the text into the empty linked text boxes.

  1. Create two text boxes.
  2. Right click on the first text box and choose "Create text box link". 
  3. (If you do not get the "Create text box link" option on the short cut menu, you must choose the "Create Text Box Link" from the Text Box menu.)  Click in the first text box. Go to View - Choose Toolbars - Then Choose Text Box. Click the "Create Text Box Link" tool.
  4. Click in the empty text box that you want the text to flow to. (When you move the upright pitcher over a text box that can receive the link, the pitcher turns into a pouring pitcher.)
  5. In the first text box, type or paste the text that you want. As the text box fills, the text will flow into the other text boxes that you've linked.

    

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Using the Drawing toolbar: creating WordArt 

Activity 8: Using the Drawing toolbar: creating WordArt 

1. Use the Drawing toolbar to create WordArt

  • Click on the WordArt button (click and release) to open the WordArt gallery

·         Choose the fourth from the left, bottom row style and click OK

·         Type the following: "How the Jack-O-Lantern Got It's Name" and click OK. The following WordArt is inserted on your page

·         Resize, and drag to the top of your page. Your document should be similar to the picture below. Save your work!

 

To change the text in a WordArt drawing object

  1. Double-click the special text effect you want to change.
  2. Edit the text, make any other changes you want, and then click OK.

 

 

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ASSIGNMENT ONE DUE!!!

Save your work! This completed document will be used as your first assignment. In order to receive a certificate for course completion,  you must send this document as an email attachment to the following address: assignments@wresa.org . Be sure to include your name and LEA and the name of the course in the body of your email.

You have now completed this module. Take a few minutes to review and practice what you have learned. If you are through for this session, close all programs, being sure to save any work. You may now begin the next module by clicking on the Back to Index link on this page and then clicking on the next module on the homepage of this course.