Introduction to PowerPoint 2007
Module 5
In this module, you will learn about using slide layouts, entering, editing, and formatting text, and selecting and formatting backgrounds in PowerPoint 2007.
Selecting
and Changing Slide Layouts
Creating
Text Boxes with the Text Tool
Formatting
the Background (and the text) Using Presentation Designs
Changing
the Slide Color Scheme
Changing
the Background Fill (Colors, Shading, Patterns, Picture)
In PowerPoint, text is entered in text boxes. Various layouts contain pre-formatted text boxes with placeholder text. Clicking in a layout text box allows you to replace that text with your own.
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Activity 1 - Selecting and Changing Slide Layouts: 1.Start PowerPoint by clicking on the PowerPoint icon in the Start - Programs menu. By default, PowerPoint creates a Title layout slide. Thereafter, each time you insert a new slide, the Bulleted List layout is used. |
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Available slide layouts include Title Slide, Title and Content, Section Header, Two Content, Comparison, Title Only, Blank, etc. Several slides have placeholders to allow insertion of tables, charts, and various media.
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2.You may change the Slide Layout at any time by going to the Home Tab > Layout section to bring up the available layouts. |
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Most often, the easiest way to add text to a slide is to type it directly into any placeholder on the slide. If you want to add text outside a placeholder or shape, you can use the Text Box button on the Insert Tab. You can also add text to an AutoShape or add a WordArt drawing object for a special text effect.
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Activity 2 - Creating Text Boxes with the Text Tool: 1. On the Insert Tab, click Text Box. 2. To add text that doesn't wrap, click where you want to add the text, and start typing. To add text that does wrap, drag to where you want to add text, and then start typing. Note: To change the shape of a text box to any AutoShape, select the text box, click Draw on the Drawing toolbar, point to Change AutoShape, point to a category, and then click the shape you want. (You must choose a line color from the drawing toolbar to see the box). |
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Text boxes are objects – just like clip art or pictures. They may be resized or moved to any position on a slide. Resizing a text box changes the text wrapping to fit the text box size. Text that normally is presented on one line may wrap to two lines or more if the text box is made smaller. |
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Text boxes of specific sizes (width) may be created by clicking and dragging. Text typed inside one of these boxes will wrap within the boundaries of the box. |
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To rotate text, select the text box and choose "Arrange" from the Home Tab. Click on Rotate and then Rotate Right 90*. Text boxes are objects – just like clip art or pictures. They may be resized or moved to any position on a slide. Resizing a text box changes the text wrapping to fit the text box size. Text that normally is presented on one line may wrap to two lines or more if the text box is made smaller. |
To enter text into a placeholder text box, click in the box and then type.
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Activity 3 - Entering Text: 1.In the Title box, type “PowerPoint” (without the quotes). 2.In the subtitle box, type your name. 3.On the Home Tab,
click on New Slide 4.On this slide, type the title Four Things I Have Learned. 5.Finally, add four bullets. Click in the bulleted list box, type your first bullet, and hit the Enter key to go to the next bullet. Backspace to remove a mistake. |
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Text can be positioned within a text box by using the Alignment buttons in the Paragraph group: (Be sure to select the text first)
Text can be formatted within a text box by using the Format buttons in the Font group: (Be sure to select the text first)
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To select all the text in a text box, click on the dotted line border.
When it becomes a solid line, all the text may be formatted with the Font
buttons.
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Text Boxes may be formatted by choosing from the Format Tab.
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Activity 4 - Formatting Text Boxes: 1.Select the text you wish to format. 2.Click on the Format Tab. |
You may choose a style for the textbox or a style of WordArt for the text.
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3.You may change the style of the text box by choosing from the preset Shape Styles. You may also change the style of text by choosing from preset WordArt Styles. 4. You may change the look of text box and text by choosing from the Shape Fill, Shape Outline, Shape Effects, Text Fill, Text Outline, and Text Effects buttons
5.Practice formatting the text on your slide(s). Use the Undo arrow on the Office Toolbar to reverse any changes that you apply
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To format any object, including text, you must first select it. A shortcut: when you select an object, right click it. If it is a text box, the text format group of commands will come up. You will also see a shortcut menu for all the options you might possibly need.
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Formatting the Background (and the text) Using Presentation Designs |
Design templates contain color schemes, slide and title masters with custom formatting, and styled fonts, all designed to create a particular look. When you apply a design template to your presentation, the slide master, title master, and color scheme of the new template replace the slide master, title master, and color scheme of the original presentation. After you apply a design template, each slide you add has the same custom look.
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Activity 5 - Formatting the Background (and the text) Using Presentation Designs: 1.Click on the Design Tab. 2.Preview available designs by placing the mouse pointer over the thumbnails, choose one by clicking. |
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There are several ways to format the background; one of them is to apply a Presentation Design. This will not only format your background, but also apply formatting to text that you have typed into the layout fields. It is important to remember that when you choose a design template, it is applied to each slide in your presentation. |
Color schemes are sets of eight balanced colors designed for use as the main colors of a slide presentation —for text, background, fill, accents, and so on. Each color in the scheme is used automatically for a different element on the slide. You can pick a color scheme for an individual slide or for an entire presentation. When you apply a design template to a presentation, you can choose from a set of pre-designed color schemes made to go with that design template. This makes it easy to change color schemes for a slide or an entire presentation and know that the new color scheme will harmonize with the rest of the slides in your presentation.
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Activity 6 - Changing the Slide Color Scheme: 1.Display the slide you want to change. 2.On the Design Tab, choose Colors. 3.Click the color scheme you want. You may also choose from built-In Font Schemes . |
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Changing the Background Fill (Colors, Shading, Patterns, Picture) |
You can change the appearance of your slide background by changing its color, shade, pattern, or texture. You can also use a picture as a slide background, but you can use only one type of background on a slide or master. For example — you can have a shaded background, a textured background, or a picture as the background, but you can use only one of these on a single slide. When you change the background, you can apply the change to only the current slide or to all the slides and the slide master.
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Activity 7 - Changing the Background Fill (Colors, Shading, Patterns, Picture): 1.Display the slide you want to change. 2.Click the Background Tab. The Background Styles box appears, showing you the current color scheme and available variations. 3.There is also an option to Format the Background 4.Click the down arrow beside the colored box representing the current background. You may choose another color in the current color scheme or click on More colors... to choose a different color. Practice formatting the background graphics and changing the background color.
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The Fill Effects options may also be used when formatting drawing objects and WordArt. |
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You have now completed this module. Take a few minutes to review and practice what you have learned. |
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