Introduction to Word 2007
Module 2
Menus and toolbars are consistent throughout
the Microsoft Office programs, so if you are familiar with PowerPoint or Excel,
you will be comfortable with Word. Word allows you to create documents in
several ways - working views include Print Layout, Full Screen Reading, Draft
Overview of Menus
and Toolbars
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Activity 1: Overview of Menus and Toolbars 1. Start Word by clicking on the Word icon in the Start-Programs menu. 2. Explore the buttons and menus. Notice that when you point to a button Word presents a white tool tip box giving you the name of the button or feature. |
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Activity 2: The Office Menu The user interface has been significantly redesigned in the following 2007
Microsoft Office system programs: Word, Excel, PowerPoint, Access, and Outlook
(in the composing and reading windows). The Microsoft Office
Button When you click the Microsoft Office Button However, in the 2007 Office release, more commands are now available, such as Finish and Publish. For example, in Word, Excel, and PowerPoint by pointing to Finish, and then clicking Inspect Document, you can check a file for hidden metadata or personal information. In Microsoft Office Outlook 2007 when you read or create a message, task,
contact, or calendar item, you see the new Microsoft Office
Button 1. Click on the Microsoft Office Button to view available commands. 2. Explore the Quick Launch Toolbar. |
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Remember the File Menu? The Office Menu displays a list of commands that include New, Open, Save, and Print. Some of the commands have images next to them so you can quickly associate the command with the image. To the right of the Office Button is a customizable Quick Launch Toolbar. This gives instant access to common commands.
Remember the Standard Menu?...the Formatting Menu?
Menus are now transformed into ...The Ribbon...Tabs allow you to change the menu sets that are shown on The Ribbon. The tabs are:
Home...Insert...Page Layout...References...Mailings...Review...View |
replaces
the File menu and is located in the upper-left corner of
these Microsoft Office programs.
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Activity 3: The Ribbon Menus - The Home Tab The primary replacement for menus and toolbars in Office Word 2007 is the Ribbon, a component of the Office Fluent user interface. Designed for easy browsing, the Ribbon consists of tabs that are organized around specific scenarios or objects. The controls on each tab are further organized into several groups. The Office Fluent Ribbon can host richer content than menus and toolbars can, including buttons, galleries, and dialog box content. |
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The Ribbon is designed to help you quickly find the commands that you need to
complete a task. Commands are organized in logical groups, which are collected
together under tabs. Each tab relates to a type of activity, such as writing
or laying out a page. To reduce clutter, some tabs are shown only when needed.
For example, the Picture Tools tab is shown only when a
picture is selected.
1. Click on the Home Tab. 2. Explore the various Groups and Commands available.
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Group 1: Clipboard Cut, Copy, Paste, Format Painter, Clipboard |
Group 2: Font Font, Font Size, Increase Font Size, Decrease Font Size, Clear Formatting, Quick Styles, Highlight, Font Color, Font Menu |
Group 3: Paragraph Bullets and Numbers, Promote-Demote, Sort, Show Formatting Marks, Alignment, Line Spacing, Shading, Borders, Paragraph Menu |
Group 4: Styles Themes and Styles |
Group 5: Edit Find and Replace |
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Activity 4: The Ribbon Menus - The Insert Tab 1. Click on the Insert Tab. 2. Explore the various Groups and Commands available.
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Group 1: Pages Cover, Page, Page Break |
Group 2: Tables Table |
Group3: Illustrations Picture. Clip Art, Shapes, SmartArt, Chart |
Group 4: Links Hyperlink, Bookmark, Cross-reference |
Group 5: Header and Footer Header, Footer, Page Number |
Group 6: Text Text Box, Quick Parts, WordArt, Drop Cap, Signature Line, Date & Time, Object |
Group 7: Symbols Equation, Symbol |
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Activity 5: The Ribbon Menus - The Page Layout Tab 1. Click on the Page Layout Tab. 2. Explore the various Groups and Commands available.
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Group 1: Themes Themes, Colors, Fonts, Effects |
Group 2: Page Setup Margins, Orientation, Size, Columns, Breaks, Line Numbers, Hyphenation |
Group 3 Page Background Watermark, Page Color, Page Borders |
Group 4: Paragraph Indent Left, Indent Right, Spacing Before and After |
Group 5: Arrange Position, Bring to Front, Send to Back, Text Wrapping, Align, Group, Rotate |
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Activity 6: The Ribbon Menus - The References Tab 1. Click on the References Tab. 2. Explore the various Groups and Commands available.
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| Group 1: Table of Contents
Table of Contents, Add Text, Update Text |
Group 2: Footnotes
Insert Footnote, Insert Endnote, Next Footnote, Show Notes |
Group 3: Citations &
Bibliography
Insert Citation, Manage Sources, Bibliography Style, Bibliography |
Group 4: Captions
Insert Caption, Insert Table of Figures, Update Table, Cross-reference |
Group 5: Index
Mark Entry, Insert Index, Update Index |
Group 6: Table of Authorities
Mark Citation, Insert Table of Authorities, Update Table |
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Activity 7: The Ribbon Menus - The Mailings Tab 1. Click on the Mailings Tab. 2. Explore the various Groups and Commands available.
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| Group 1: Create
Envelopes, Labels |
Group 2: Start Mail Merge
Start Mail Merge, Select Recipients, Edit Recipient List |
Group 3: Write & Insert
Fields
Highlight Merge Fields, Address Book, Greeting Line, Insert Merge Field, Rules, Match Fields, Update Labels |
Group 4: Preview Results
Preview Results, Find Recipient, Auto Check for Errors |
Group 5: Finish
Finish & Merge |
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Activity 8: The Ribbon Menus - The Review Tab 1. Click on the Review Tab. 2. Explore the various Groups and Commands available.
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Group 1: Proofing Spelling & Grammar, Research, Thesaurus, Translate, Translation Screen Tip, Set Language, Word Count |
Group 2: Comments New Comment, Delete, Previous, Next |
Group 3: Tracking Track Changes, Balloons, Final Showing Markup, Show Markup, Reviewing Pane |
Group 4: Changes Accept:, Reject:, Previous, Next |
Group 5: Compare Compare, Show Source Documents |
Group 6: Protect Document Protect |
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Activity 9: The Ribbon Menus - The View Tab 1. Click on the View Tab. 2. Explore the various Groups and Commands available.
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Group 1: Document Views Print Layout, Full Screen Reading, Web Layout Outline, Draft |
Group 2: Show/Hide Ruler, Gridlines, Message Bar, Document Map, Thumbnails |
Group 3: Zoom Zoom, 100%, One Page, Two Pages, Page Width |
Group 4: Window New Window, Arrange All, Split, View Side by Side, Synchronous Scrolling, Reset Window Position, Switch Windows |
Group 5: Macros Macros |
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Activity 10: Working Views 1. Click on the View tab on the Ribbon. In the first section of the View menu you will see four Working Views - Print Layout is selected by default. 2. Experiment with the different working views listed in the menu. These view buttons are also available on the Views toolbar on the bottom right of your page.
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Fullscreen Reading View:
To turn on Full Screen Reading view in Office Word 2007, do the following:
When you receive a Microsoft Office Word document in e-mail, it may automatically open in Full Screen Reading view. To prevent this, do the following:
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Print Layout View: Work in print layout view to see how text, graphics, and other elements will be positioned on the printed page. This view is useful for editing headers and footers, for adjusting margins, and for working with columns and drawing objects. |
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Draft View (formally known as Normal View): Work in Draft view for typing, editing, and formatting text. Draft view shows text formatting but simplifies the layout of the page so that you can type and edit quickly. In normal view, page boundaries, headers and footers, backgrounds, drawing objects, and pictures that do not have the In line with text wrapping style do not appear. |
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Web Layout: Work in Web layout view when you are creating a Web page or a document that is viewed on the screen. In Web layout view, you can see backgrounds, text is wrapped to fit the window, and graphics are positioned just as they are in a Web browser. |
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Outlining View: Work in outlining view to look at the structure of a document and to move, copy, and reorganize text by dragging headings. In outline view, you can collapse a document to see only the main headings, or you can expand it to see all headings and even body text. Outline view also makes it easy to work with master documents. A master document makes it easier to organize and maintain a long document, such as a multipart report or a book with chapters. In outline view, page boundaries, headers and footers, graphics, and backgrounds do not appear. |
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Activity 11: Print Preview 1. In print preview, you can display multiple pages of a document in a reduced size. In this view, you can see page breaks, hidden text, and watermarks, and you can make editing or formatting changes before you print the document. |
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The Print Preview Command can
be found in two places:
From the Quick Launch Menu
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and, From the Office->Print Menu
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You have now completed this module. Take a few minutes to review and practice what you have learned. If you are through for this session, close all programs, being sure to save any work. You may now begin the next module by clicking on the Back to Index link on this page and then clicking on the next module on the homepage of this course. |