Introduction to Word 2007

Module 7

There are several ways to format or change the look of your document. You learned in module 5 how to apply character formatting to a single word or paragraph. In this module you will learn how to format your document by applying styles, manually format paragraphs, apply bullets and numbering, and use AutoFormat

*      Format a document by applying styles

*      Manually format a paragraph

*      Apply and format bullets and numbers

Format a document by applying styles

Activity 1: Format a document by applying styles

1. This module requires the following document :"Wresatechnology". It may be downloaded here Wresatechnolgy.doc (Right click and choose "Save Target As..." . Save to your Documents folder.) 

2. Open the document "Wresatechnology." Save a copy of this file as "Formatting Practice".

3. Select the first line "Western Region Education Service Alliance (WRESA) ".

4. Click on the down arrow in the "Quick Styles" menu on the Home tab Styles group and preview the preset options for formatting titles, quotes, and other text. Click on "Heading 1".

5. Select the subtitles (Mission, History and Structure ,WRESA Instructional Technology Services) and apply "Heading 2" style.

 

What is a style?

A style is a set of formatting characteristics that you can apply to text in your document to quickly change its appearance. When you apply a style, you apply a whole group of formats in one simple task. For example, you may want to format the title of a report to make it stand out. Instead of taking three separate steps to format your title as 16 pt, Arial, and center-aligned, you can achieve the same result in one step by applying the Title style.

 

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Manually format a paragraph 

Activity 2: Manually format a paragraph

1. Select the first paragraph.

2. From the Home tab, Format menu, choose Paragraph

3. In the resulting dialogue box, on the Indents and Spacing tab, go to the Spacing section and choose Double. Then click OK.

4. Use the Format Painter from the Formatting toolbar to apply the same formatting to the remaining paragraphs.

To copy character and paragraph formats

  1. Do one of the following:

To copy paragraph formatting, select the paragraph — including the paragraph mark — that has the formatting you want to copy.

To copy character formatting, select the text that has the formatting you want to copy.

  1. On the Standard toolbar, click Format Painter
  2. , and then select the paragraph or text you want to apply the formatting to.

Tip   To copy the selected formatting to several locations, double-click Format Painter. Click the button again when you're finished, or press ESC.

 

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Apply and format bullets and numbers

Activity 3: Apply and format bullets and numbers

1. Select the first list of courses at the end of the document.

2. Click on the Bullets button on the Formatting toolbar. Click on the button again to remove the bullets.

3. With the list still selected, click on the Numbering button.

4. To change the style of numbers used, from the Format menu, choose Bullets and Numbering

5. Click three times on the Increase Indent button on the Formatting toolbar.

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You have now completed this module. Take a few minutes to review and practice what you have learned. If you are through for this session, close all programs, being sure to save any work. You may now begin the next module by clicking on the Back to Index link on this page and then clicking on the next module on the homepage of this course.