Introduction to PowerPoint 2000

Module 2

 

In this module, we will explore the various views, menus, and toolbars found in PowerPoint 2000. 

      Normal View - working panes

       Slide Sorter View

   Outline View

       Slide View

    The Menus

    The Standard Toolbar

    The Formatting Toolbar

    The Drawing Toolbar

Normal View - working panes: Microsoft PowerPoint comes with different views to help you while you are creating a presentation. The two main views you use in PowerPoint are normal view and slide sorter view. To easily switch between views, you click the buttons at the lower left of the PowerPoint window.
Activity 1 - Normal View - working panes:  

1. Start PowerPoint by clicking on the PowerPoint icon in the Start - Programs menu. PowerPoint opens to a dialogue box asking if you want to open an existing presentation or create a new one. 

2. Choose Blank Presentation and click OK. The next screen is the Slide Layout dialogue box. Each time you insert a new slide into your presentation, you will be able to choose from several layouts, complete with placeholder text and object frames. 

3. Click OK. PowerPoint opens a presentation in the Normal View.  Explore the three panes in Normal view. When you are through, close the presentation.

Normal view

Normal view contains three panes: the outline pane, the slide pane, and the notes pane. These panes let you work on all aspects of your presentation in one place. You can adjust the size of the different panes by dragging the pane borders.

 
Outline pane:   Use the outline pane to organize and develop the content of your presentation. You can type all of the text of your presentation and rearrange bullet points, paragraphs, and slides. Slide pane:   In the slide pane, you can see how your text looks on each slide. You can add graphics, movies, and sounds, create hyperlinks, and add animations to individual slides. Notes pane:   The notes pane lets you add your speaker notes or information you want to share with the audience. If you want to have graphics in your notes, you must add the notes in notes page view.

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Normal View - working panes
Activity 2 - Normal View - working panes: 

1. Download the following practice file by right clicking and choosing Save Target As...: Sample PowerPoint Presentation

Demo

2. Start PowerPoint by clicking on the PowerPoint icon in the Start - Programs menu. PowerPoint opens to a dialogue box asking if you want to open an existing presentation or create a new one. 

3. Choose Open an existing presentation.  Navigate to the file you just downloaded and double click it.
We will use this sample presentation  to demonstrate several PowerPoint navigation techniques, views, menu options, toolbars etc.
In the lower left-hand portion of the Outline pane, you see the following toolbar

This is called the Views toolbar. The first button is applied by default and indicates the Normal view. Moving right, you see Outline view, Slide view, Slide Sorter view, and Slideshow. If you click on a button, your working view changes.
Slide Sorter View: In Slide Sorter View, you can see all the slides in your presentation. This view is useful when you are putting the finishing touches on your presentation.
Activity 3 - Slide Sorter View: 

In slide sorter view, you see all the slides in your presentation on screen at the same time, displayed in miniature. This makes it easy to add, delete, and move slides, add timings, and select animated transitions for moving from slide to slide. You can also preview animations on multiple slides by selecting the slides you want to preview and then clicking Animation Preview on the Slide Show menu.

Activity 4 - Slide Sorter View: 

Rearrange the slides in your presentation by dragging and dropping. Click and hold slide 4 and then drag it to the beginning of the presentation. When you drop (release the mouse button) it becomes slide 1 and all the other slides move to their new positions.

Demo
Outline View: Working in Outline view allows you to concentrate on the content of the slide instead of the appearance. Slide View is better when you are concerned with design and visual characteristics.
Activity 5 - Outline View, Slide View: 

Practice toggling between the different working views: Normal, Slide Sorter, Outline, and Slide.

Outline View

Slide View

Other Views

Other views in PowerPoint are variations of the Normal View and can be accessed by clicking on the buttons on the View toolbar (located at the bottom left—just above the Drawing toolbar).  They are: Outline View and Slide View.

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The Menus, The Standard Toolbar, The Formatting Toolbar, The Drawing Toolbar: Microsoft Office uses standard menus and toolbars in all their programs (PowerPoint, Word, Excel, etc). Once you are familiar with one of these programs, learning others is much easier.
Activity 6 - The Menus, The Standard Toolbar, The Formatting Toolbar, The Drawing Toolbar: 

1. Change to Slide View, if necessary. 

2. Examine the menus, File, Edit, View, Insert, and Format. 

3. Move your mouse pointer over each of the buttons on the Standard, Formatting, and Drawing toolbars. 

4. Click on the button labeled Common Tasks. 

5. Click on the button labeled Animation Effects. You will use many of these buttons as progress in this course.

6. When you are through, close PowerPoint. Do not save any changes.
Other Toolbars:

You will learn more about the drawing toolbar, autoshapes, the picture toolbar, tables and borders toolbar and the wordart toolbar as you progress in the course.

 

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You have now completed this module. Take a few minutes to review and practice what you have learned. If you are through for this session, close all programs, being sure to save any work. You may now begin the next module by clicking on the Back to Index link on this page and then clicking on the next module on the homepage of this course.