interwordxpmod3

Intermediate Word XP

Module 3

Tables

Tables are a handy way to format all kinds of documents that you might create for your classroom from syllabi to tests to grade reports. You can quickly create a simple table by using the Insert Table command or you can use the Draw Table tool to quickly create a more complex table—for example, one that contains cells of different heights or a varying number of columns per row. Using Draw Table is similar to drawing a rectangle on graph paper—first, draw a line from one corner of the table to the corner diagonally opposite in order to define the boundary of the entire table, and then draw the column and row lines inside.

You can also use tables to perform some of the tasks you might use a spreadsheet for. For example, you can sort table entries in alphabetical, numeric, or date order. You can also total a row or column of numbers in a table, as well as perform other calculations, such as averaging. For more information about these advanced functions of tables, ask the Office Assistant.

This module will cover the topics in the bulleted list below relating to Tables. Complete each of the activities by following the steps enumerated in the yellow box. Some of the activities will be accompanied by demos to help you "see" the steps being performed before trying them yourself. At the end of this module, you will be given an assignment which you should complete and email as an attachment to cgeorge@wresa.org .

Inserting a Table into a Document

Creating a Table

Performing Calculations in a Table

Importing Worksheets and data

Inserting a Table into a Document

Activity 1: Inserting a Table into a Document

1. Download the following file: table1.doc .

2. In a Word document, you can insert a table by using the Insert Table button on the Standard Toolbar.

3. By dragging the mouse you can specify the size of the table which is inserted.

4. Open the document table1.doc

5. Notice that the table consists of 5 columns and 10 rows - equally distributed.

6. Adjust the column widths by double-clicking

7. When you are through, your document

should resemble the one below:

To remove the borders from the table:

Right click inside the table and choose Table Properties. Then click the Borders and Shading button. On the Borders tab, click on None.

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Drawing a Table

Activity 2: Creating a Table

1. Open Word to a new document.

2. Enter the following text:

3. Press the ENTER key twice before inserting a table. Click the Table button to display the table grid.

4. Click and drag to create a 2 X 6 table

5. Place the following data in the table: (Note - to automatically generate a new row, place the mouse cursor in the last cell in the second row and hit your TAB key.)

6. Adjust the column widths by double clicking the lines between the columns or by placing the insertion mark in the table, selecting the Table menu, and choosing AutoFit and the AutoFit to Contents.

7. Insert a new column in front of the column headed 1990: Place the mouse pointer just on the top of the first column. It will appear as a black down arrow.

8. Click to select the column. Go to the Table menu and choose Insert Columns to the Left

9. Begin in the second cell down in the new column you have just inserted and enter the following:

Verbal

Math

Total

10. Insert a new row at the top of your chart by selecting the first row by placing the mouse cursor into the selection area (Just to the left of the row where the cursor becomes a white arrow.) Click to select , Go to the Table menu, choose Insert Rows Above.

11. Type the following into the first cell of this new row:

Yearly SAT Scores - WRESA High

12. Your table will now look something like this:

Yearly SAT Scores - WRESA High

1990

1991

1992

1993

1994

1995

Verbal

462

478

488

510

515

520

Math

440

441

448

458

460

470

Total

902

919

936

968

975

990

13. Merge the cells in the top row by selecting the row, going to the Table menu and choosing Merge Cells.

14. Place the mouse cursor inside the table and from the Table menu, choose Table AutoFormat. The following window will appear:

15. Select a Format and click OK. Save your document as practicetable.doc and email as an attachment to cgeorge@wresa.org .

As you will see in the next activity, you can also create a table by using the Table Drawing tool.

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Performing Calculations in a Table

Activity 3: Performing Calculations in a Table

1. Open Word to a blank document.

2. Click on the Tables and Borders button on the Standard toolbar. The Tables and Borders toolbar appears and your cursor now looks like a pencil.

3. Draw a rectangle about the size of the following on your new document:

4. Using the drawing tool, draw lines to divide the rectangle into four columns and three rows.

5. Select all four columns and click on the Tables and Buttons toolbar button labeled Distribute Columns Evenly

6. Select all three rows and click on the toolbar button labeled Distribute Rows Evenly.

7. Enter the following data in the cells of your table:

8. Using the Table Menu and the TAB key, insert new rows at the top and at the bottom of your table. Then enter the new data in the appropriate cells.

	March	April	May
Rent	500	500	500
Utilities	75	75	75
Insurance	237	0	0
Monthly Totals

9. Create a formula to find the monthly totals:

Click the cell in which you want the result to appear.
On the Table menu, click Formula.
If Word proposes a formula that you do not want to use, delete it from the Formula box.
In the Paste function box, click a function. For instance, to add numbers, click SUM.
To reference the contents of a table cell, type the cell references in the parentheses in the formula. For instance, to add the numbers in cells A1 and B4, the formula would read = SUM(a1,b4)
In the Number format box, enter a format for the numbers. For example, to display the numbers as a decimal percentage, click 0.00%.
Note: Word inserts the result of the calculation as a field in the cell you selected. If you change the referenced cells, you can update the calculation by selecting the field and then pressing F9.

The Tables and Borders toolbar contains buttons to help you draw and format tables that you create in Word. Experiment with the table you created in this exercise.

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Importing Data and Creating Charts

Activity 4: Importing Data ad Creating Charts

1. Start Word, and create a 4X5 table. Save as Table and Chart.

2. Download the spreadsheet file SATComparisons.xls .Open the file with Excel. (If you don't have Excel, skip the next 3 steps and type the data below into your table.

3. Select the entire table and click on the copy tool on the Standard toolbar.

4. Switch back to the Word document Table and Chart.doc

5. Select the entire chart and click the Paste button.

	Lincoln	Columbus	Jefferson	Truman
Verbal	462	478	488	510
Math	440	441	448	458
Total	902	919	936	968

6. Select the entire table.

7. In Microsoft Word, click Object on the Insert menu, and then click the Create New tab.

8. In the Object type box, click Microsoft Graph 2000 Chart.

9. Close the Microsoft Graph 2000 window to insert the graph (chart) in your word document.

To edit the graph, double click. Then right click on any graph part you would like to format.

Formatting a Table

Double–click on any element of the table (data series, data point, walls, axis, etc.) to bring up a dialogue box with formatting options for that element.

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Assignment 3 Due! When you have finished this module, email the document you created in Activity 2 above to cgeorge@wresa.org .

You have now completed this module. Take a few minutes to review and practice what you have learned. If you are through for this session, close all programs, being sure to save any work. You may now begin the next module by clicking on the Back to Index link on this page and then clicking on the next module on the homepage of this course.