Intermediate Word XP
Tables are a handy way to format all kinds of documents that you might create
for your classroom from syllabi to tests to grade reports. You can quickly
create a simple table by using the Insert Table command or you can use the Draw
Table tool to quickly create a more complex table—for example, one that
contains cells of different heights or a varying number of columns per row.
Using Draw Table is similar to drawing a rectangle on graph paper—first, draw
a line from one corner of the table to the corner diagonally opposite in order
to define the boundary of the entire table, and then draw the column and row
You can also use tables to perform some of the tasks you might use a
spreadsheet for. For example, you can sort table entries in alphabetical,
numeric, or date order. You can also total a row or column of numbers in a
table, as well as perform other calculations, such as averaging. For more
information about these advanced functions of tables, ask the Office Assistant.
This module will cover the topics in the bulleted list below relating to Tables. Complete each of the activities by following the steps enumerated in the yellow box. Some of the activities will be accompanied by demos to help you "see" the steps being performed before trying them yourself. At the end of this module, you will be given an assignment which you should complete and email as an attachment to email@example.com .
|Inserting a Table into a Document|
|Activity 1: Inserting
a Table into a Document
1. Download the following file: table1.doc .
2. In a Word document, you can insert a table by using the Insert Table button on the Standard Toolbar.
3. By dragging the mouse you can specify the size of the table which is inserted.
4. Open the document table1.doc
5. Notice that the table consists of 5 columns and 10 rows - equally distributed.
6. Adjust the column widths by double-clicking
7. When you are through, your document
should resemble the one below:
Right click inside the table and choose Table Properties. Then click the Borders and Shading button. On the Borders tab, click on None.
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|Drawing a Table|
|Activity 2: Creating
1. Open Word to a new document.
2. Enter the following text:
Press the ENTER key twice before
4. Click and drag to create a 2 X 6 table
5. Place the following data in the table: (Note - to automatically generate a new row, place the mouse cursor in the last cell in the second row and hit your TAB key.)
6. Adjust the column widths by double clicking the lines between the columns or by placing the insertion mark in the table, selecting the Table menu, and choosing AutoFit and the AutoFit to Contents.
8. Click to select the column. Go to the Table menu and choose
Insert Columns to the Left
Begin in the second cell down in the new column you have just inserted and
enter the following:
10. Insert a new row at the top of your chart by selecting the first row by placing the mouse cursor into the selection area (Just to the left of the row where the cursor becomes a white arrow.) Click to select , Go to the Table menu, choose Insert Rows Above.
11. Type the following into the first cell of this new row:
13. Merge the cells in the top row by selecting the row, going to the Table menu and choosing Merge Cells.
14. Place the mouse cursor inside the table and from the Table menu, choose Table AutoFormat. The following window will appear:
15. Select a Format and click OK. Save your document as practicetable.doc and email as an attachment to firstname.lastname@example.org .
||As you will see in the next activity, you can also create a table by using the Table Drawing tool.|
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|Performing Calculations in a Table|
|Activity 3: Performing
Calculations in a Table
Open Word to a blank document.
2. Click on the Tables and Borders button on the Standard toolbar. The Tables and Borders toolbar appears and your cursor now looks like a pencil.
3. Draw a rectangle about the size of the following on your
4. Using the drawing tool, draw lines to divide the rectangle into four columns and three rows.
6. Select all three rows and click on the toolbar button labeled Distribute Rows Evenly.
7. Enter the following data in the cells of your table:
8. Using the Table Menu and the TAB key, insert new rows at the top and at the bottom of your table. Then enter the new data in the appropriate cells.
9. Create a formula to find the monthly totals:
The Tables and Borders toolbar contains buttons to help you draw and
format tables that you create in Word. Experiment with the table you
created in this exercise.
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|Importing Data and Creating Charts|
|Activity 4: Importing Data ad Creating Charts
1. Start Word, and create a 4X5 table.
Save as Table and Chart.
2. Download the spreadsheet file SATComparisons.xls
.Open the file with Excel. (If you don't have Excel, skip the next 3 steps
and type the data below into your table.
3. Select the entire table and click on the
copy tool on the Standard toolbar.
4. Switch back to the Word document Table and
5. Select the entire chart and click the Paste
6. Select the entire table.
In Microsoft Word, click Object on the Insert menu, and then click the
Create New tab.
8. In the Object type box, click
Microsoft Graph 2000 Chart.
9. Close the Microsoft Graph 2000 window to insert the graph (chart) in your word document.
To edit the graph, double click. Then right click on any graph part
you would like to format.
Formatting a TableDouble–click on any element of the table (data series, data point, walls, axis, etc.) to bring up a dialogue box with formatting options for that element.
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|Assignment 3 Due! When you have finished this module, email the document you created in Activity 2 above to email@example.com .|
|You have now completed this module. Take a few minutes to review and practice what you have learned. If you are through for this session, close all programs, being sure to save any work. You may now begin the next module by clicking on the Back to Index link on this page and then clicking on the next module on the homepage of this course.|